Want to arrange pensions for your employees? Discover how easy it is.

Many employers would like to arrange a pension for their employees, but keep putting it off. The most frequently mentioned reason for this is: it is too complicated and costs me too much time to figure it all out. But is that really the case? To give you an idea of how easy it can be, we'll give you a sneak peek and show you how the onboarding process works at Vive. 

Step 1: Contact us

This may be the most difficult step, because of the fear of taking the plunge... But we make it as easy as possible for you. So... take a deep breath and take that step! Schedule an appointment with us here. Choose a day and time that suits you, enter your name, email address and the number of employees you have. Once you have scheduled the appointment, we will send you an invitation for a video call. During the call, we will explain everything about arranging a pension for your employees through Vive. 

Step 2: We will send a collaboration agreement

If you are so enthusiastic after the meeting that you decide to arrange a pension for your employees through Vive, we will send you a collaboration agreement. This agreement contains all the conditions and agreements that we adhere to. You can sign the contract digitally. Once this has been done, we will send you an invoice with the costs for the onboarding and the annual subscription fee that we charge for our services. 

Step 3: Decide how much you want to contribute for each employee

You decide how much you contribute for each employee. You can make it relative, like 1%, 5%, or 10%? Or perhaps you'd prefer a fixed amount? Whatever the amount, we add up the total and you can transfer this to us monthly via direct debit. So you don't have to mess around with transferring different amounts to different accounts. Our system distributes the funds to your employees' accounts. If you want to make adjustments, simply contact us and we'll arrange it for you immediately. 

Step 4: Provide the contact details of your employees

To create accounts in our app (for pensions), we need the contact details of your employees (and perhaps you). This is standard and not complex. We need the first name, last name, email address, mobile phone number, and date of birth of your employees so that we can personally invite them all to download the Vive app. Then, each employee registers themselves via the app. There they can create a pension plan. Your work is now done. The employee does the rest themselves.

What your employees need to do once they have downloaded the app

When your employees start using the app, we ask them a number of questions. We want to know their age, the age at which they want to retire (if this is earlier or later than the eligible retirement age) and how much they want to contribute themselves per month. They are in control of this. 

To verify the identity of your employees, we ask them to use the camera on their phone to make a scan of their passport or ID card. This is part of the KYC process (more on this later in the blog). Then they also take a selfie so that we can check it with the scan of their identity document. And finally, they also sign a contract digitally.

After that, their plan is completely ready and they can start investing for their pension. Based on the individual situation (time until retirement, employee contribution, employer contribution, all economic scenarios, etcetera), we calculate for them what the minimum, maximum, and average return is that they can expect. 

The KYC process

Now you know all the steps you and your employees go through to arrange a pension. Like any financial service provider, we are required to screen all our customers. This is called Know Your Customer (KYC). For your employees, we carry out this screening with a scan of their identity document and their selfie. 

We also need to screen your company itself. To do this, we check your company structure in the UBO register. We then also check whether your company is on a sanctions list and whether there are any political persons connected to your company. It is difficult for us if you are the nephew of a dictator. 

If all is well, you can immediately start arranging pensions for your employees. The compliance checks happen in the background and generally do not affect the process of setting up pensions for your employees, unless there are special circumstances. On average, this entire process takes two weeks.

What are the costs of arranging a pension with Vive?

Well, hold on tight, because you've probably never seen this before. After a one-time implementation fee (€45 per employee for setting up the app, KYC, and CDD), the pension for your employees only costs €6.25 per employee per month. How can we keep these costs so low? That's because we use technologies that most traditional pension funds have never even considered. And instead of pocketing that difference, we prefer to keep the pension affordable for everyone. That gives us a good feeling and you a better pension that is both attractive and affordable. 

When will you take that first step to arrange the pension for your employees?

Hopefully, it is now clear to you that arranging pensions for your employees does not have to be complicated or time-consuming. At Vive, we make the process simple, transparent and affordable, so that as an employer you can offer your employees a valuable secondary benefit without a lot of administrative burden. From the first contact to the completion of the compliance checks, everything is focused on ease and efficiency. With just a few steps, you can set up the pension for your employees and give them control over their own financial future.